DOCUMATION is always evaluating the latest industry products in order to provide our clients with an end to end solution. DOCUMATION's diverse line of superior technology allows you the freedom to choose exactly what is right for your business.
Facsimile transmissions are an integral part of many workflow solutions. With innovative ideas from DOCUMATION, your business will be able to eliminate the labor intensive aspects of facsimile use. Faxes can now be sent directly from a desktop PC and incoming faxes can be routed to specific individuals or an administrative "in-box" for processing. DOCUMATION has teamed with Captaris Software to offer the premier fax routing solution - RightFax. RightFax lowers overall facsimile cost by reducing paper and labor expense while providing greater security to your business documents.
"Your 'BTA' showed me what we were producing and how much it was costing us. Then you recommended a Ricoh 3224C that is able to route my incoming faxes into e-mail/folders as well as copy, print, and scan to e-mail in black and white and color. This technology has saved us a huge amount of money each month."
President - Restaurant Franchise
The digital age has given businesses the ability to capture documents electronically. An EDM solution will provide immediate access to business records and create a workflow process to make any business more efficient. Old records can be captured digitally through a "back file" conversion process thereby saving storage space and cost while at the same time making those critical records instantly available at your desktop PC. Built in security levels make certain that documents remain confidential and can only be viewed by the appropriate levels of management within the organization. Version control insures that when documents are opened and viewed, that a record is made of who and when the document was accessed. Today's business environment has been made much more complicated with requirements for HIPAA and Sarbanes-Oxley compliance. It is imperative that your EDM solution adheres to all current regulations.
The basic components of an EDM solution consist of:
Knowing that every business is different, DOCUMATION will conduct a thorough analysis of your business workflow processes and then offer a customized solution for your company. DOCUMATION is constantly seeking state of the art EDM solutions and has formed relationships with leading EDM software providers and software engineering firms to insure that we have the right solution for your business.
"There is a tremendous value in having one resource manage both our document management hardware and software. We have eliminated any finger pointing between vendors by choosing a company that can provide the expertise and support to seamlessly integrate both. When issues arise, and they have, DOCUMATION has proven to be an invaluable asset given our limited 'in-house' IT presence."
Branch Manager - Nationwide Electrical Parts Distributor
DOCUMATION understands that your business is becoming part of a global economy. The expansion of web based businesses and the need to communicate on a different level is critical to the success of many businesses today. DOCUMATION has made the commitment in personnel to provide World Class support for your Local Area and Wide Area network requirements. Many of our business solutions are web based in order to provide your company the flexibility of data retrieval from any point on the globe. We have the solutions and the expertise to get you where you need to be.
"In a nutshell, you are awesome…too good to be true! DOCUMATION is amazing and I look forward to working with you and your group."
Executive Admin Assistant - Energy Company
The conversion of analog data to digital information has resulted in hardware that can perform many different functions. In simple terms, a copier is a scanner sitting on top of a printer. A facsimile is a scanner attached to a phone line. A printer takes data and converts it to ink on paper. The overlap of functions has given us the opportunity to join these previously disparate functions into a single device that performs all functions at a lower price and much more efficiently. The same scanner now makes copies, digitizes images for an EDM solution and captures the image for transmission as a fax. The same printer now makes the copies, generates the prints from a data stream and prints information coming from a fax source.
"It's rare these days to receive such individual attention and sincere interest in the needs of the customer. We look forward to a long relationship with DOCUMATION."
Office Manager - Association
"It's most encouraging to know we're working with a company who's concerned with delivering positive customer service."
IT Analyst - Construction Company
"From my point of view, DOCUMATION of Austin offers a complete line of equipment as well as attentive staff and full support. I would recommend DOCUMATION to any person or company to fulfill their equipment needs."
Owner - Technical Publishing Company
There are times when business document demands will exceed capacity. DOCUMATION recognizes this problem and is positioned to provide the extra capacity and services to your business. We offer copy, binding and finishing services at very competitive rates.Printer Fleet Management
DOCUMATION offers a complete selection of digital black and white and color printers from Ricoh, HP and Kyocera. Whether you are printing on letter sized paper or D size engineering paper, DOCUMATION has the right print solution. Let our analysts conduct a Business Technology Assessment and we will make sure that you are utilizing all of your resources wisely and efficiently.
"You listened closely to what our needs were and came up with the exact machine that would accommodate those needs in the most efficient and cost effective manner, while insuring a quality product."
Office Manager - Design Company
Whether your needs are a small convenience copier or large production center devices, DOCUMATION has the solution. As an independent dealer we are not tied to one manufacturer and as a result can offer you exactly the right equipment for your specific needs. You will be able to copy your documents in crisp clear high resolution black and white or when the need arises, in bright dazzling full color. Our business color units are specifically designed to meet your everyday black and white copier requirements while providing you with "On Demand" color whenever you need it. For the production environments, we offer high speed production color units to meet the needs of print shops and Central Reprographics Departments.
"All in all your company not only markets equipment but also puts a personal touch back in the marketplace. It is so nice to not only do business with someone but also to enjoy the people we do business with."
Office Manager - Medical Clinic
An integral part of an EDM solution is the front end scanning. DOCUMATION offers the right scanner for the specific business process that you need. As an independent dealer, DOCUMATION is able to partner with all of the leaders in scanning technology including; Canon, Ricoh, Fujitsu, Bell and Howell, Contex and others. It is also essential that the right capture software is utilized to insure the correct solution. By partnering with leaders in this technology such as Kofax, Captiva, eCopy and NSi, DOCUMATION will be able to provide a customized solution to virtually every business scanning need.Workflow Applications
"How can we streamline our A/P process?" "How can we generate invoices quicker?" "How can we meet HIIPA and SOX compliance requirements with our paperwork?" These and questions similar to these reflect the ever growing need to automate processes within your business. Is there a better and more efficient way to match up customer invoices to the POD (proof of delivery) to make sure payments to vendors are made in a timely and accurate manner? The answers are YES to all of these problems. Let DOCUMATION conduct a Document Workflow Assessment and we will design a custom solution based upon our findings. This collaborative effort between DOCUMATION and your company will result in recommendations from all parties and a solution that adapts to your current business structure.
"After installing the first unit (a Ricoh network printer that the accounting department LOVES because of its security features and multiple paper and check stock trays), I was further impressed with the technical staff…during the installation and training of users."
CFO - Beverage Distribution Company
In all probability your core business is not document management. Whether you are a manufacturer, service provider, health care company, retail establishment, wholesale distributor or virtually any other business; the core business activity that drives your revenue is not directly related to generating paper documents. Our core business is however exactly that. Why not partner with an expert in the document business and let us manage that part of the business for you while you concentrate on your core business activity? DOCUmation Managed Services Division specializes in facilities management. DMSD provides services for mailrooms, logistics, centralized reprographics departments (CRD's) and back file conversion of paper documents to digital images. One of our analysts will review your needs and made recommendations for services that will allow you more time to drive the activities that generate revenue for your business.Print on Demand
The convenience of a quick printer coupled with the commitment to quality that we provide to our equipment customers is available to you through The DOCUmation Print Services Facility. The DOCUmation Print Services Facility offers:
Contact us for more information.
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